For some people, saying sorry is a difficult thing, but for companies, a sincere apology can be a crucial business move.
Apologies go a long way toward customer relationships, whether they follow an incorrect or lost order or a bigger public relations crisis, such as the ones United Airlines has faced recently over its treatment of customers. For instance, the airline’s stock price fell after a video of employees dragging a bloodied doctor off a plane went viral in April just weeks after United stopped two teens from boarding a flight because they were wearing leggings. The airline has apologized publicly six times since then.
“An apology will go a long way to avoid a lawsuit and is a very effective and economical way to improve customer relations,” Justin Green, a lawyer at Kreindler & Kriendler, a New York law firm that specializes in aviation law, told The New York Times. That’s because it makes customers feel that they have been honored.
Other airlines have also issued apologies and taken action against employees who got out of line with passengers. For instance, Delta Air Lines said in a statement that it was “deeply sorry” for pain a flight attended caused when that employee grabbed a stroller from a woman holding twin babies, nearly hitting one of them.
Of course, customer relationship problems aren’t limited to airlines. Every business faces unhappy consumers at some point. To help business owners get through PR crises, the Forbes Agency Council, X, put together 13 golden rules of PR crisis management:
- Take responsibility, react immediately and respond to feedback.
- Acknowledge the incident, be transparent and apologize.
- Get ahead of the story by communicating a response immediately, rather than waiting to formulate a strategy.
- Prepare for social media firestorms.
- Be human, meaning express sadness and regret, and show how you plan to remedy the situation so that it won’t be repeated.
- Apologize first, act second.
- Monitor for negativity, have a crisis response plan in place and proactively respond.
- Speak up. If you’re still assessing the situation, say so. Don’t go with “no comment.”
- Stay on point and in concert with the PR team.
- Develop strong organizational brand culture.
- Put yourself in the customers’ shoes to understand how they might be feeling and what response might mitigate their anger or disappointment.
- Act thoughtfully, not reactively.
- Be prepared before a crisis happens by outlining a response plan and communication hierarchy.